Becoming Efficient with IT Asset Management

IT administration is becoming increasingly more relevant to companies of all industries. Properly evaluating and managing systems can help you to stay efficient and avoid unnecessary asset purchases. Small to medium-sized businesses, in particular, struggle with IT asset management. Limited budgets and staff make it difficult to identify what is redundant and what is lacking.

Understanding the IT asset lifecycle can be key to keeping an effective IT infrastructure. It is important to understand how all of your equipment works together, works for your company, and where it is in its working life. Using software to track data and keep records of both the maintenance data and financial data is crucial.

Implementing a centralized system of organized records can help you to make strategic decisions about your IT and help you to avoid needless maintenance expenses. IT asset management has numerous benefits and has a direct impact on lowering hardware and software spending. Having better control over the IT asset lifecycle also helps businesses improve efficiency and reliability.

Well-executed IT asset management is a worthwhile business initiative. It is not only a way to track machines and software, but it also helps you to create a long-term plan and gain a better understanding of your infrastructure and inventory. It allows you to make more informed decisions and design better processes. You can create a strategy that works for your business.

Essentially, IT asset management works together to help you calculate risk. Age of assets, leasing periods, warranty expirations, software licenses – all of this information should be collected and tracked throughout an asset’s life to keep your company in sync with your valuable IT assets.

When you create a centralized and sharable system, you can keep your whole team on the same page. This can be done through an electronic inventory management system. By recording information such as contracts, locations, costs, and disposal, you are taking the guess work out of your IT.

Furthermore, old and outdated software and equipment is probably costing you more than you know. Having a centralized system can keep you aware of necessary maintenance, updates, and upgrades. A clear view of all of your hardware and software assets can result in greater productivity and reduced repair costs.

Managing and protecting your investments is not a simple task but is certainly worth the time. You must identify and evaluate your assets regularly and put the time into proper maintenance. Setting up the right policies and procedures may seem overwhelming, but in an IT world, it can keep you competitive.

IT forecasts and budgets are essential to any company. Businesses of all sizes are constantly trying to cut costs and improve efficiency. Having a clear understanding of where your IT infrastructure is and where it will need to be plays an enormous role in the success of your business. IT asset management is a key to evaluating and improving your overall IT investment.

CCNY Tech is an IT sales and services company. For over 25 years, CCNY Tech has been supplying IT equipment as well as providing maintenance and IT recycling services. Partnering with some of the top brands in the industry, they are experts in equipment and custom configurations. CCNY Tech IT professionals provides custom solutions to businesses of all sizes. Learn more at ccnytech.com.

The Best Ways to Get Rid of Unwanted Data

The data that you store is likely very important. It can contain sensitive company and customer information, as well as information with profitable potential. Businesses in particular are constantly store and saving mission critical files, databases, and documents. The problem is, a lot of the data we store can quickly become obsolete or redundant. And all of this data takes up a ton of space and can even bog down your systems. You may go through and regularly delete old or confidential files, as you should, but is it ever truly deleted? 

This article will serve as a guide to help you truly destroy unwanted data, rather than just hiding it and leaving it vulnerable.

One solution, depending on the sensitivity of the information, is to destroy the hardware on which it is stored. When data is absolutely confidential, it may be best to store it on a hard drive that can then be physically destroyed when the information is no longer needed. Here is a link to a number of effective ways to destroy hard drives:

 

Another solution, if you’re not crazy about the idea of destroying hardware, is to save the information you would like to keep in a separate location, and then simply wipe the drive of everything else. There are different methods of wiping drives depending on the operating system, but they are all fairly straight forward. Doing this will return your drive to its original settings and remove all traces of data that were once there. You can then re-download the data you wish to keep.

Our recommended solution would be to use a professional IT services company for Data Destruction. This is usually a sub-service of IT Asset Disposition (ITAD). ITAD is the removal and disposal of all old, unwanted, or obsolete hardware and data.

While there are many important aspects of IT Asset Disposition, arguably the most important is the protection of sensitive data. Proprietary information, personal customer data, and other forms of data that need to remain confidential are under constant threat from cyber criminals. Time after time, there is yet another company making headlines for a breach in their network resulting in critical data being compromised and ending up in the wrong hands. The stories of sophisticated, coordinated attacks are all too familiar for any systems administrator, but there is a much simpler way for breaches to occur that may be overlooked; a hard drive containing this sensitive material is physically stolen.

Our on-site data destruction ensures that company and customer data will never leave your facility. Any privacy and security concerns can be addressed with proper data destruction of your hardware and software. Our team is sure to erase and destroy retired data to prevent security leaks and to free up your resources.

Check out this video about ITAD!

Or call us at (315) 724-2209 and ask to speak to our ITAD expert!

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